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1

Differences at a glance

Now that you’ve switched from IBM® Notes™ to Google Apps, here are some tips on beginning to use Google Calendar to manage your events.

1.1

Feature

ibm notes In IBM Notes Calendar

calendar In Google Calendar

Feature

Create events

ibm notes In IBM Notes Calendar

Schedule a meeting
Create a new calendar entry as a meeting and send the invitation to guests.

calendar In Google Calendar

Create an event
Create an event in Google Calendar. When you save the event, your guests receive an email invitation.

Feature

Schedule video meetings

ibm notes In IBM Notes Calendar

Schedule a meeting
Use IBM Sametime or Smartcloud for voice and video conferencing.

calendar In Google Calendar

Add a video call
Use Google Hangouts to add a video call to your event.

Feature

Share calendars

ibm notes In IBM Notes Calendar

Grant sharing permissions from your computer with IBM Notes installed.

calendar In Google Calendar

  • Grant sharing permissions online at calendar.google.com
  • Share a link to your calendar, such as through email or Google Hangouts
  • Embed on a website

Feature

Sharing visibility

ibm notes In IBM Notes Calendar

Share calendar

  • Specific people or Contact groups
  • Everyone

calendar In Google Calendar

Share calendar

  • Specific people or Google Groups
  • Public (web search)
  • Specific people in your domain (domain search)
  • People who don’t use Google Calendar

Feature

Access permissions

ibm notes In IBM Notes Calendar

  • Read, create, edit, and delete (full access)
  • Read (view only)

calendar In Google Calendar

  • Make changes and manage sharing (full access)
  • Make changes to events
  • See all event details (view only)
  • See free/busy information (no details)

Feature

Customize views

ibm notes In IBM Notes Calendar

Pre-set options

  • 1 day
  • 2 days
  • Week (or Work Week)
  • Month
  • Weekly Planner

calendar In Google Calendar

Pre-set or custom options

  • Day
  • Week (optional: exclude weekends)
  • Month
  • Agenda
  • Custom view (between 2–7 days, or 2–4 weeks)
2

Access your calendar

You can access your calendar from any computer, smartphone, or tablet.

2.1

ibm notes In IBM Notes Calendar

calendar In Google Calendar

On your computer

ibm notes In IBM Notes Calendar

Access IBM Notes Calendar from the computer where it’s installed.

calendar In Google Calendar

Access Google Calendar from any computer with Internet access.

On the web

ibm notes In IBM Notes Calendar

Access IBM iNotes Calendar (a web-based version of IBM Notes) at www.ibm.com/software/products/inotes from the computer where it's installed.

calendar In Google Calendar

Access Calendar through web browsers on any device at calendar.google.com.

On your mobile devices

ibm notes In IBM Notes Calendar

Install and open the IBM Notes Traveler app.

calendar In Google Calendar

Install and open the Calendar app.

3

Work with Google Calendar

Your most important IBM Notes Calendar features exist in Google Calendar, too.

3.1

Click CREATE to schedule a new event and enter event details.

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3.2

Click any event on your calendar to join a video call or edit events and invites.

3.3

Add and customize calendars.

  1. Create a new calendar Make more calendars, such as a team calendaror a calendar to track project deadlines.
  2. Add a coworker’s calendar Then select any added calendar to view it.
  3. Change Calendar settings Change default notifications, share calendars, set working hours, and more.
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4

Do more with Google Calendar

4.1

Set up calendar slots that other people can book for office hours, appointments with clients, 1:1 meetings, and more. Learn more

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4.2

Track your team’s projects, schedules, and more with a shared team calendar. Learn more

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4.3

Add an agenda, spreadsheet, presentation, or any other useful file you want to discuss during a meeting or event. Learn more

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4.4

Traveling abroad? Change the time zone for your meetings based on your new location. Learn more

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4.5

Avoid scheduling conflicts when working with people in different time zones. Just add another time zone next to yours in the Calendar grid. Learn more

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4.6

Automatically decline invitations if you have a scheduling conflict with the Automatically declining events lab. Learn more

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