What can you do with Forms?

Manage event registrations, whip up a quick opinion poll, collect email addresses for a newsletter, create a pop quiz, and much more.

With Google Forms, you can create and analyze surveys right in your web browser—no special software is required. Even better, multiple people can work at the same time, and every change is saved automatically.

What you’ll need:

Google Apps account

10 minutes

What can you do with Google Forms
1

Build your form

To start, we’ll create a new form and tailor it for your audience. Forms automatically saves every change you make.

In this section:

1.1

Create a new form

Create a new form: In Google Drive, click New > More > Google Forms.

Create a new form
1.2

Design your form


  1. Rename your form: Click Untitled form and type a new name.
  2. Change your form’s look and feel: At the top, click Color Palette to change the background color or click Select Theme to change the form’s theme. You can choose an existing theme or upload photos to make your own theme.
Design your form
1.3

Add and edit questions

Add questions: To add a question to your form, click Add question clock and select one of the following types of question:

Add questions

Note: When people fill out your form, their names and email addresses aren’t automatically gathered. To collect this information, ask them for it using a Paragraph question.

Question type

How people answer

Question type

Short answer

How people answer

Type short answers.

Ex: Name

Question type

Paragraph

How people answer

Type longer answers.

Ex: What’s one thing that can be improved in this course?

Question type

Multiple choice

How people answer

Select one of several options.

Ex: Which course did you take?

Question type

Checkboxes

How people answer

Select as many options as they like.

Ex: How did you hear about our organization? Select all that apply.

Question type

Dropdown

How people answer

Select one option from a drop-down menu.

Ex: Select your department.

Question type

Linear Scale

How people answer

Rate options on a numerical scale.
“Scale”

Question type

Multiple Choice Grid

How people answer

Select a point from a two-dimensional grid.
“Grid”

Question type

Date

How people answer

Select a date from a calendar picker.

Ex: When did you attend our conference?

Question type

Time

How people answer

Select a time (either a time of day or a duration of time).

Ex: What is the best time to contact you?

Edit questions:

1 To duplicate a question, click Duplicate . To modify the duplicated question, click it.

2 To delete a question, click Delete .

3 To reorder your questions or the options within a question, click Drag and drag them where you want them.

4 If you want people to see answer options in a random order, click More more actions and select Shuffle option order. To add a hint to an answer, click More more actions, select Hint text and type the text under the question.

None
1.4

Edit your form

1 Click Add title and description and enter a title and brief description.

2 Click Add image and drag an image to the box or click Choose an image to upload.

3 Click Add video and search for the video or add the URL and click Select.

4 Click Add section and enter a title for the section. Then, click More more actions to duplicate, delete, or merge it. Click Expand or collapse to expand or minimize a section view.

Edit questions
2

Share and collaborate

To work on your form with teammates or even people outside of your company, just share it. As with any Google document, people can make changes at the same time, and you’ll see their changes after they happen.

In this section, you'll learn how to:

2.1

Share and collaborate

1 Open the form you want to share.

2 On the Forms menu bar, click More more actions and select Add collaborators .

3 In the Invite people section, enter any user or group email addresses you want to share with and click Send.

4 Click Done.

Everyone you shared with will receive an email with a link to your form, which they can now edit.

Share and collaborate
3

Send your form

When you’re done editing your form, it’s time to start gathering some answers.

In this section, you'll learn how to:

3.1

Choose where to collect responses

Capture all of your survey responses in one place so you can analyze them later.

1 On the Responses tab, you can see the responses in Forms.

2 Click View responses in Sheets to send the responses to a spreadsheet.

Choose where to collect responses

Responses

Spreadsheet

No spreadsheet

Responses

See individual responses as they come in

Spreadsheet

No spreadsheet

Responses

See a summary of all responses

Spreadsheet

No spreadsheet

Responses

Download responses as a CSV file

Spreadsheet

No spreadsheet

Responses

Number of responses per CSV file

Spreadsheet

400,000

No spreadsheet

Unlimited

3.2

Preview and share your form

To see how your form will look to others, click Preview .

You have several ways to share your form:

1 Send your form in an email along with a subject and message.

2 Copy and share a link (or short URL) to your form.

3 Embed your form on a website.

4 Share a link to your form via social media.

Preview your form
3.3

Print your form

Need a physical copy of your form? To print, from the Forms menu bar, click More more actions > Print.

Print your form” />
3.4

Make copies to build more forms

Copy your form to use it as a template for similar forms. For example, if you write a lot of customer satisfaction surveys, build and design one survey. Then, make copies to update for new surveys, without having to build each one from scratch.

To make a copy of your form, click More more actions > Make a copy. You can rename this copy and optionally share it with the same collaborators.

Note: Copying a form copies only the questions and layout, not any responses you’ve received.

Make copies to build more forms
4

Analyze responses

After you create your form and send it out, you can view the responses in 3 different ways.

In this section, you'll learn how to:

4.1

View a summary of your responses

1 To quickly see how many users filled out your form and to view their responses, click the Responses tab.

2 If you’d like respondents to also see the summary:

a. Click Settings > Show respondents a link to: section.
b. Check the See summary of responses box.
c. Click Save.
View a summary of your responses
4.2

View responses in Sheets

If you have a spreadsheet for your responses, you can see all of them in Google Sheets by clicking View responses in Sheets on the Responses tab in Forms. You can even watch responses appear in real time.

When you’re in Sheets, you can also view a summary of your responses by clicking Form > Show summary of responses.

View responses in a Google Sheet
4.3

View and download responses as a CSV file

To export responses so you can analyze them in other software or spreadsheet programs, you can download them as a CSV file.

In Forms on the Responses tab, click More more actions > Download responses (.csv). In Sheets, click File > Download as > Comma-separated values.

View and download responses as a CSV file
4.4

Manage responses

You can limit people to submitting one response. You can also decide when you want to stop collecting responses.

1 Limit people to one response: On the Forms menu bar, click Settings , check the Can submit only 1 response box, and click Save.

2 Stop collecting responses: Done with your survey? On the Responses tab, click the Accepting Responses switch to close your form to new responses. You can click it again if you need to re-open your form.

Manage responses

Next steps

Try it now

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