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1

Differences at a glance

Now that you’ve switched from IBM® Notes™ to Google Apps, here are some tips to begin using Gmail as your new mail program.

1.1

Feature

ibm notes In IBM Notes

gmail In Gmail

Feature

View messages

ibm notes In IBM Notes

Emails appear individually
Each email reply appears as a separate message in your inbox.

gmail In Gmail

Emails grouped into conversations
Gmail groups all email replies with the original message, creating a single conversation or thread*.

*You can change settings at any time to make replies appear as individual messages instead.

Feature

Organize

ibm notes In IBM Notes

Folders
Store and categorize emails in folders.

gmail In Gmail

Labels (folders with a twist)
Apply multiple labels to a message. Later, find the message by looking in any of its labels.

Feature

Clean your inbox

ibm notes In IBM Notes

Delete emails

gmail In Gmail

  • Delete emails
  • Archive—Archiving removes emails from your inbox to keep it clutter-free. However, the emails stay in your account so you can find them later.

Feature

Mark important emails

ibm notes In IBM Notes

Flags
Mark important emails with a flag.

gmail In Gmail

Stars and importance markers

  • Star—Click Star next to an email to so you can easily find it later. In the left menu, click Starred to list all your starred emails.

  • Importance marker—Click Important to mark it as important and train Gmail to prioritize certain types of emails.

Feature

Create to-do lists

ibm notes In IBM Notes

  • Add independent tasks.
  • Tasks with dates also appear in your calendar.

gmail In Gmail

  • Add independent tasks.
  • Add email messages to your task lists.
  • Tasks with dates also appear in Google Calendar.
2

Access your emails

You can access your emails from any computer, smartphone, or tablet.

2.1

ibm notes In IBM Notes

gmail In Gmail

On your computer

ibm notes In IBM Notes

Access IBM Notes from the computer where it’s installed.

gmail In Gmail

Access Gmail from any computer with Internet access. Gmail 21

On the web

ibm notes In IBM Notes

Access IBM iNotes (a web-based version of IBM Notes) at www.ibm.com/software/products/inotes from the computer where it's installed.

gmail In Gmail

Access Gmail through web browsers on any device at mail.google.com.

Note: This link goes to Gmail or Inbox depending on how you've set your preferences.

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On your mobile devices

ibm notes In IBM Notes

Install and open the IBM Notes Traveler app.

gmail In Gmail

Install and open the Gmail app. Gmail 23

3

Work with emails

Your most important IBM Notes features exist in Gmail, too.

3.1

Click COMPOSE to create new emails.

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3.2

Click a message in your inbox to read it and send a reply.

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3.3

Organize your inbox.

4

Do more with Gmail

4.1

Read and draft emails when you don't have Internet access. They'll automatically send when you're back online. Learn more

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4.2

Make a typo in your email? Forget to add a recipient? Change your mind about sending a message? Take back a message you just sent by enabling the Undo Send feature. Learn more

None
4.3

Want to send really large attachments? Insert Drive files up to 30 GB (or 30 TB with a storage plan). Learn more

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4.4

Responding to the same types of emails all the time? Enable the Canned response lab, then save a response so you can re-send it any time with just a few clicks. For example, create email templates you can quickly fill out and send. Learn more

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4.5

Auto-organize your inbox with filters. Learn more

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4.6

Automate responses to common types of messages by combining filters and canned responses. Learn more

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