1

Track, update, and collaborate on project tasks

Organizing a large project or multiple projects involving different team members across the globe can be time-consuming. Take your project planning to the next level by easily assigning tasks, tracking statuses, and recording completion dates with Sheets. You can even create Gantt charts and dynamic project plans to help better visualize your projects and their timelines. Team members across the globe can directly update their progress in real time, without having to sift through everyone’s email updates. With people accessing and updating the same project plan, it’s easier to distribute tasks, and manage changing schedules, and status updates.

2

Communicate easily with your project team using one address

When you’re working on a project together, you often need to share the same information quickly and effectively with large groups of people. Reduce the time you spend emailing people individually by creating an email list for your project team using Groups. After you add your team to the group, you can send status updates and share resources with everyone at once.

3

Manage project or team schedules

Keeping track of different projects at once can be challenging, especially with changing task descriptions and deadlines. With Calendar, you can create a calendar to track each project’s milestones, deadlines, and reminders. Or, create a shared team calendar so everyone’s aware of meetings, trainings, vacations, and more. Want an easy way to manage a team that’s spread across the globe and operating in different time zones? Layer your team members’ calendars to see when everyone is available.

4

Securely create and manage digital assets

When you’re organizing a project with your team, you need to securely store files and folders in one location. Using Drive, you can manage and securely save assets, such as documents, images, and videos. Drive syncs to the cloud so everyone’s always accessing the most up-to-date content, and sharing features and access controls make working together on a project simple and secure.

5

Find and organize important emails quickly

Working on multiple projects with different teams? Keep track of everyone’s messages by organizing your inbox. Use stars to mark certain emails as important, or let Gmail’s Priority Inbox automatically sort and prioritize your messages so you can focus on the emails that matter first. Then, set up filters and labels for specific projects so it’s easier to organize, find, and reply to emails.

6

Create impactful presentations

Get your team quickly onboard by showcasing your ideas with Slides. Create a powerful presentation to define a project, distribute tasks, establish key deliverables, and share timelines. Add visuals such as graphs and charts to better visualize your project’s schedule. If you work with a virtual team, you can share and present your project using Hangouts.

7

Consolidate your team’s project information in one website

Build a Sites website to keep your project information, updates, timelines, deliverables, tasks, calendars, and documents in one place. Now your team has an organized one-stop destination for all important information, which anyone can access anytime, from any device.

8

Easily create and share documents

When you’re managing a large project or multiple projects, you need an easy way to create and share documents with your team. Create documents for team meeting agendas, storyboard editing, and product requirements using Docs. Need to brainstorm ideas for a project with your team? Create a document that serves as a blank canvas for everyone’s suggestions. Edit documents together in real time, chat within files, and get targeted feedback using comments and suggestions. There’s no need for multiple drafts either—use the revision history to see who made which changes and when, or to revert to earlier versions at any time.

9

Hold video meetings with everyone in your project team

If you work with a team that’s spread across the globe, it’s important to keep everyone connected. With Hangouts, it’s easy to meet team members anywhere in the world, at any time–all from a computer or mobile device. Join a video meeting to brainstorm ideas for your team’s projects, get virtual feedback on a task, or instantly share project updates. Now, everyone can stay in touch without the need for travel or expense and still get the benefit of face-to-face contact.

10

Prepare team members for meetings

Want to prepare team members for project meetings? Give them a chance to preview relevant files before a meeting. When you send a meeting invitation to your co-workers in Calendar, attach documents, spreadsheets, presentations, agendas, and more to the invite—so everyone on the team is ready to contribute ideas.

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