If your organization has more than 200 users and uses SSO authentication or complex mail routing,
see the Enterprise deployment section instead.

Google Apps trial customer? Get free setup assistance

If you signed up for a Google Apps trial, our Assist advisors offer free activation help (Monday through Friday, except for holidays):

Google Apps trial customers only

Already using Google Apps for Work?

Questions about your personal Gmail account?


1.1

Set up your Google Apps account

Sign up your organization’s domain for Google Apps' free trial.

Add your first users to your Apps account in the Setup Wizard. If you want to add more than 10 users during the trial, choose "Manual Setup" from the Setup Wizard. You can still complete all the steps below by signing in to your new Google Admin console.

Next, verify your domain ownership to start using Google Apps (this doesn’t affect your current mail or website).

The last step to set up your account is changing your domain’s MX records to send your mail to your Gmail inbox.

Sign in to your Admin console

1.2

Run a pilot

Try Google Apps with a small number of users. You can run a short 5-step pilot to evaluate Gmail, data migration, and mobile access.

Run a 5-step Google Apps pilot

1.3

Add remaining users

After your pilot, if you haven’t already added all your users initially during setup, you can add remaining users individually or by uploading a spreadsheet. We also provide tools to sync user accounts in Microsoft® Active Directory® or another LDAP server with Google Apps.

Skip this step if you’ve already added all your users when you set up your Google Apps account.

See options for adding users

1.4

Prepare your communications

Start notifying your team about the switch to Google Apps. Customize our communication templates with your logo and prepare your users for the transition.

See the communication templates

1.5

Migrate your mail, calendar, and contacts

Use the migration tools to import your team’s existing email, calendar events, and contacts to Google Apps. You can migrate data directly from Microsoft Exchange®, IBM Notes®, or another IMAP server. Or you can help your team import data, such as their contacts, by themselves.

Learn about migration options

1.6

Set up mobile devices

Let your team get email, calendar, and documents while they’re on the go. Turn on security features and set up your team with Google Apps for mobile devices.

Learn about going mobile

1.7

Get your team up to speed

Introduce your users to the Google Apps Learning Center for quick start user guides and use cases. They can tune into The Apps Show for weekly tips, presented by Google Apps experts.

2

Tools to plan and execute your deployment

2.1

Change management

You can help your users transition smoothly to Google Apps and help them be more efficient and collaborative by providing live and pre-recorded training.

Get your users quickly up-to-speed with Google Apps by following a streamlined change management plan.

Visit the change management section

Change management
2.2

Going Google video

Introduce the benefits of moving to Google Apps with this short video.

Download the video (77.9 MB, MOV) to add to your intranet or share the link on YouTube.

2.3

Resources for your rollout

Visit the Resources section for tools to help you with your transition:

  • Training and tips for users
  • Training and what’s new for IT
  • Communication templates and logos
  • Transformation gallery for use cases

Visit Resources

Resources for your rollout
2.4

Administrator and deployment certification courses

Learn to configure and manage your Google Apps account by completing online course for administrators.

See more training resources for administrators

Administrator and deployment certification courses

Next steps

Feature release options

As the administrator, you control when your organization receives new features and updates. They can be added automatically as they are released by Google, or you can decide when new features become available.

Train your team

Visit User training to help your users get familiar with Google Apps and master Apps for the workplace.

You’ll find weekly tips videos, training guides, examples of how organizations are using Google Apps, and other resources to work smarter.