Try Google Apps risk-free

Before deploying Google Apps to your entire organization, you can test your new services with a small group of users, members of your IT team, or employees from various departments.

Here are some ideas of how to test Google Apps with these users.

1

Get pilot users to sign in

Now that you’ve signed up for Google Apps and added your pilot users, let them know how they can sign in to their Google Apps accounts.

Send these instructions to your pilot users (replace your_domain with your own organization’s domain name):

  1. In any web browser, go to www.google.com/a/your_domain.
  2. Sign in with your Google Apps username and password.
2

Start sending mail

Pilot users can begin using Gmail right away. They’ll be able to send and receive emails in Gmail, but their email address won’t change.

  • If you didn't change your MX records during the sign-up process, you can do it now. Sign in to your Admin console and click Set up Gmail in the Wizard at the top of the screen to get guided help. Show me the steps now.

  • If you’d like your pilot users to test Gmail but continue to receive email in their current inbox as well, you can set up dual delivery. With dual delivery, you won’t have to change your MX records at your domain host. Learn about dual delivery.

  • If you'd rather access email in Microsoft® Outlook® instead of Gmail, you can install our plug-in for Outlook. You can also sync email with many other desktop email programs (such as Apple® Mac.com®) using IMAP.

3

Migrate users' data

Choose a small number of pilot users to test the migration tools and import their old emails, calendar events, and contacts into Google Apps. You can migrate data directly from your legacy server or let users migrate their own data.

View migration options

Choose a migration tool

4

Set up mobile devices

During your trial, you can sync your organization's Google Apps mail, contacts, and calendar data to your users' Android, iOS, BlackBerry®, or Windows® mobile devices.

Get started with mobile setup

5

Explore Google Apps

Start using the seamless integration of Gmail, Calendar, and Hangouts for your meetings, or collaborate together in Google Docs, Sheets, and Slides using Drive.

Check out our Quick Start Guides and direct your team to training resources.

Successful pilot? Next, deploy Google Apps across your entire organization.

Try Gmail risk free!

Your pilot team can try out Gmail before you actually switch anyone over to Google Apps. Piloting won't interrupt anyone's current mail service, and users can keep using their current email address. You do this by setting up dual delivery.