See Change management for tips on using these templates. If you can't open a template, see access help. See the Disclaimer.

Company announcement templates

Email announcement to company

First announcement of company's plan to switch email and calendar platform to Google Apps. Contains a link to the "Intranet announcement to company," which has more details.

When to send: As soon as your organization decides to "Go Google."


Intranet announcement to company

Information about company's plans to switch to Google Apps, to be posted on the company's intranet.

How to use: Post on your intranet as soon as your organization decides to "Go Google."

Email notification templates

Email 1: First notification data migration | no migration

Notification to users that their accounts will be migrated to Google Apps. Use the "data migration" template if their mail, calendar, or contacts will be migrated to Google Apps.

When to send: About two weeks before the migration.


Email 2: Reminder data migration | no migration

General reminder about account migration. Can be sent multiple times. Use the "data migration" template if users' mail, calendar, or contacts will be migrated to their Google Apps accounts.

When to send: About one week before the migration.


Email 3: Reminder with preparation data migration | no migration

Reminder about account migration. Includes steps to take to prepare for the migration. Use the "data migration" template if users' mail, calendar, or contacts will be migrated to their Google Apps accounts.

When to send: About two days before the migration.


Email 4: Final reminder data migration | no migration

Final reminder about account migration. Includes instructions to print documentation. Use the "data migration" template if users' mail, calendar, or contacts will be migrated to their Google Apps accounts.

When to send: On the day of the migration, perhaps 1 or 2 hours before migration begins.


Email 5: Welcome message for migrated users

Final reminder about account migration. Includes instructions to print documentation. Use the "data migration" template if users' mail, calendar, or contacts will be migrated to their Google Apps accounts.

When to send: Right after the migration, so this message appears near the top of their new Google Mail Inbox.


New user welcome message

Welcome new employees to their Google Apps accounts. Intended for users who didn't migrate from another email or calendar platform.

When to send: Right after new account is created.


Training announcement

Announce the schedule for live or online training (webinars).

When to send: Right after training schedule is organized.

Poster template

Google Apps poster

Customize this poster with information about your organization's transition to Google Apps. (Template includes a link to an example.)

How to use: Make a copy of this poster by clicking File > Make a copy and then customize it. You can then print and hang the poster 4-6 weeks before the migration.